A. Overview

• Direct admit students are accepted to the CMB Program directly under a CMB faculty member who serves as their Thesis Advisor for the duration of their PhD studies

• They do not participate in fall laboratory rotations, but are strongly encouraged to attend social activities during Advising & Orientation, the student Fall retreat, and other activities hosted by the CMB Program

• They obtain benefits, registration, payroll information, etc. from the home department of their Thesis Advisor. (Example: Direct Admit student “X” was accepted into the CMB Program under the direction of Professor “Y.” Professor “Y” is a professor in the Anatomy Department. Thus, student “X,” will work directly with administrative staff in the Anatomy Department on items such as benefits, registration, and stipend)

• Direct admit students work with the CMB Office on academic issues such as: academic policies and procedures, required coursework, and yearly requirements

B. Coursework

• Students will register for courses prior to the start of each semester upon discussion with their Thesis Advisor

• For course registration information see the Registration section of the CMB Handbook

C. Research Credits

• Direct admits register for 990 credits in their Thesis Advisor’s home department

• Follow the procedure outlined in the Registration section of the CMB Handbook, except register for the Thesis Advisor’s home department section instead of the CMB Chair’s home department section. It is required that first-year students register for six credits of research prior to beginning the program.

• If questions or concerns arise about 990 registration, the student should contact the Thesis Advisor’s home department

Follow the procedure outlined below to register for research credits:

To Register the Student will Need:

• An active My UW account: visit www.wisc.edu , click on My UW, and create a NetID and password

• Student ID number (if you need your number, contact the CMB Office)

To Register for 990 Research Credits:

• Visit: www.wisc.edu , click on My UW

• Log into the MY UW website, using the UW NetID and password

• Click on the “Student Center” (a new window will pop up)

• Click on “Add a class” under the Enrollment heading

• Select term 1102: Fall 2009-2010

• In the blank area that states “Enter Class Nbr,” fill in the registration authorization number obtained from the department administrator of your Thesis Advisor

• In the area that states “Units,” select 6 from the pull-down menu, then click “Next”

• A screen will come up verifying the class selection. Make sure the selection is correct, and click “Next.”

• Click “Next” again

• On the following screen select “Proceed to Step 2 of 3”

• Select “Finish Enrolling”

• The class schedule can now be viewed

Fall 2009-2010 Coursework:

• Students will register for courses after discussing this with their Thesis Advisor & first semester orientation advisor

• For course registration information, see the Course Requirements, and Registration sections of the CMB Handbook.

D. Stipend

• The Thesis Advisor is required to financially support the student for the duration of their PhD studies at the current CMB stipend rate (2009-2010: $23,500)

• Students will receive their paycheck the first of every month

• If questions or concerns arise, the student should contact their Thesis Advisor’s payroll department

E. Tuition

• Tuition is remitted by the Thesis Advisor's home department, thus students should not receive a tuition bill

• If a student receives a bill, they should contact their Thesis Advisor’s home department for assistance

• If the appropriate person is not contacted prior to September 18, 2009, the student will be charged a $100 non-refundable late fee

• If questions or concerns arise, the student should contact their Thesis Advisor’s home department

F. Segregated Fees

• Each semester, students with a Research Assistant title will need to pay segregated fees

• Segregated fees cover the cost of the University Health Services, bus passes, use of the Wisconsin Unions, etc.

• This is a mandatory fee of $445 to be paid by the student each semester

• Students will receive a bill for the seregated fee charge or the balance due can be checked on MyUW financial account

• Fees can be paid at the Bursar’s Office: 333 East Campus Mall #10501 

• For the Fall semester, this fee must be paid on or before Friday, September 18, 2009

• If this fee is paid past the deadline, students will be charged a $100 non-refundable late fee (The CMB Office is not responsible for any late fee)

• See the Registrar’s Office tuition and fees website for the exact amount of segregated fees to be paid each semester

G. Health Insurance

• Students receive a benefits packet and complete all necessary forms with their Thesis Advisor’s home department

• More detailed information is available at the following websites
  
  
  • Graduate Assistant Health Insurance website: includes health insurance descriptions and contact information for each plan
  • General website for Employees (including Graduate Assistants) and Benefits information (Life insurance, etc.)

H. Health Care, Additional Option:

• University Health Services (UHS) is located at 333 East Campus Mall (floors 5 and 6)

• UHS is free for UW-Madison students

• Medication, hospitalization, and emergency room care are not included with this service

• Contact 265-5600 to make an appointment, have your student ID# ready.

 

I. Mailboxes

• Students should contact their Thesis Advisor to identify the location of their mailbox

 

J. Student-Thesis Advisor Concerns

• If concerns between the student and Thesis Advisor arise and the student is asked or chooses to leave the lab, it is the responsibility of the Thesis Advisor to fund the student for one month after the student has left the lab