A. Transfer Student Requirements

All transfer applicants must meet the following requirements:

• The student’s profile must meet the criteria of the CMB Program and be of similar quality as students who were admitted with the previous round of CMB applicants

• The student must currently conduct research in the lab of a CMB trainer OR must intend to conduct research in the lab of a CMB trainer (In all cases, transfer students will be considered Direct Admit students. See Direct Admit section of the CMB Handbook)

• If the student intends on conducting research in the lab of a non-CMB trainer, the professor must first apply to be a CMB trainer

  • Trainer applications will be reviewed during the specified trainer review dates, November & May (see the Forms section of the CMB website for trainer applications)

  • If the professor is accepted as a CMB trainer, and the student meets the CMB transfer student criteria, the student may conduct research in the lab as a CMB student

  • If the professor is not accepted as a CMB trainer, the student may not conduct research in that lab as a CMB student
    
    

B. Application Materials

All transfer applicants must submit the following materials to the CMB Coordinator, Michelle Holland (413 Bock Labs) to be reviewed by the Admissions Committee:

• A copy of their original Graduate School application forms (online application, GRE/TOEFL score reports, personal statement, letters of recommendation)

• A current Graduate School transcript requested from the Office of the Registrar

• A letter from the proposed transfer student describing the following:

  • Previous laboratory experience
  
  
  • Reason for transfer
  
  
  • A brief description of future research projects

• A letter from the prospective advisor stating the following:

  • Reason for transfer
  
  
  • The applicants qualifications
  
  
  • A brief description of future research projects
  
  
  • Committment of financial support at the current CMB stipend rate
  
  
  • Justification why CMB is the prferred option instead of the prospective advisor's home department graduate program

• A Change/Addition of Major Form (completed online at http://www.grad.wisc.edu/education/forms/changemajorform.html; see exception for UW Masters degree below)

C. Procedure

Please determine which one of the following transfer categories applies and follow the corresponding procedure:

MD/PhD Transfer:

• Submit all required application materials to Michelle Holland, CMB Coordinator (413 Bock Labs) during the spring of the second year of Medical School

• Only three credits from Medical School courses can be applied toward the CMB curriculum course requirements

• On a case-by-case basis only, the CMB Coordinating Committee will review any specific requests for course substitutions or credit waivers

Student is Currently Enrolled in a Different UW-Madison Masters or PhD Graduate Program and has not yet Received a Degree:

• Submit all required application materials to Michelle Holland, the CMB Program Coordinator (413 Bock Labs)

Student has Received a Masters Degree from a Different UW-Madison Graduate Program Within the Past Year:

• Submit all required application materials, EXCLUDING the Change/Addition of Major Form, to Michelle Holland, CMB Coordinator (413 Bock Labs)

• Apply as a re-entry student by submitting a Graduate School application online

• Please see Michelle Holland, CMB Coordinator for specific info on submitting a re-entry application

Student Seeks to Transfer in with a Professor who is new to UW-Madison and is not Currently a CMB trainer:

• The professor should apply to be a trainer during the specified trainer application dates:
  
  
  • In April for review at the May Coordinating Committee Meeting
  
  
  • In October for review at the November Coordinating Committee Meeting

• If the professor is accepted as a CMB trainer, the student is then eligible to apply for transfer into the CMB Program

• The student should submit all required application materials to Michelle Holland, CMB Coordinator (413 Bock Labs)

• The professor must become a CMB trainer and the Admissions Chair must approve the student's transfer application materials in order for the admission to be finalized

• If the professor does not become a CMB trainer, the student is not a member of the CMB Program and should contact the professor's corresponding department for further opportunities

D. Results

• The Admissions Committee will:
  
  
  • Grant or deny admission based on information provided
  
  
  • Or request clarification at the committee's discretion


• The Admissions Chair will send an official letter to the student notifying them of the outcome of their transfer request

• If admission is accepted, the student must:
  
  
  • Complete all course requirements and yearly progress requirements as listed in the CMB Timeline for Progress Towards the PhD Degree
  
  
  • Form a Thesis Committee, for more information see Thesis Committee section of the CMB Handbook
  
  
  • Meet with the Thesis Committee to determine coursework that will fulfill the 11 credit CMB Course Requirements
  
  
  • If the Thesis Committee requests an exemption for coursework, the course(s) will be presented to the Chair of the Curriculum Committee for consideration